Facilities and Administrative Services Policies

Policy and Procedures for Document Management at UNFPA

This policy outlines the mandatory actions, roles and responsibilities, and risk mitigation controls for effective document management in UNFPA.

Policy for Duty Travel

This policy covers eligibility and procedures for duty travel.

Policy and Procedures for Fixed Asset Management

This policy provides information on the recording, use, security, control, maintenance, disposal, and theft of all UNFPA-owned and -controlled assets.

Policy for Hospitality Events

This policy covers hospitality events and internal UNFPA events at all UNFPA locations including headquarters and field offices.

Policy for Real Estate Management in Field Offices

The purpose of this policy is to equip UNFPA field offices with the information and tools necessary to establish, maintain, and operate office premises.

Policy for Office Supplies and Furniture

This policy sets out the main principles, rules and procedures regarding the management of office supplies and furniture.

Policy for Real Estate Management at Headquarters

This policy details information on the provision, management and coordination of headquarters real estate, building and administrative services.

Policy for Mail and Pouch

This policy relates to the collection, distribution, sending, and receiving of mail including selection of an appropriate delivery method.

Policy for Vehicle Management

This policy contains information on the provision, use, control, insurance, maintenance, safety and protection, accidents, and theft of UNFPA owned and controlled vehicles.

Policy for Translation of Official Documents

This policy lays out the general principles of translation of official documents at UNFPA (i.e., working languages, types of documents to translate, etc.) and includes information on procurement of translation services and funding of translations.

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