Finance and Operations Quality Assurance Analyst, Namibia, Windhoek, P-2

The Position:

The Finance and Operation Quality Assurance Analyst P2 post is located within the UNFPA Country Office in Namibia and reports to the UNFPA Representative.   
The Finance and Operations Quality Assurance Analyst P2 is part of a team coordinated by the UNFPA Representative, which provides integrated programme and technical support within a system strengthening approach fundamental to UNFPA’s overall strategy. S/he provides leadership and advice in all aspects of the Gender Equality/Combating Gender Based Violence (GBV) project financial and quality assurance management. In addition, S/he will assist all members of the Gender Equality/Combating Gender Based Violence (GBV) programme technical assistance team in all aspect of programme delivery relating to the effective and transparent utilization of the project funds, which includes but is not limited to procurement of and accounting for project materials and expenditures. 
 

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s strategic plan (2022-2025), reaffirms the relevance of the current strategic direction of UNFPA and focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. These results capture our strategic commitments on accelerating progress towards realizing the ICPD and SDGs in the Decade of Action leading up to 2030. Our strategic plan calls upon UN Member States, organizations and individuals to “build forward better”, while addressing the negative impacts of the Covid-19 pandemic on women’s and girls’ access to sexual and reproductive health and reproductive rights, recover lost gains and realize our goals.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

This position is responsible for ensuring effective, efficient programme, and finance, operations, and quality assurance support (including procurement and last mile assurance. Key to this role will be to support the planning, implementation and quality assurance for both programme and operations by providing and managing data inputs, providing logistical, financial, and administrative support working in an integrated and collaborative manner with the Country Office’s programme and operations staff. The Finance and Operations Quality Assurance Analyst is responsible for ensuring the highest efficiency in financial resources management and the provision of accurate, thoroughly researched and documented financial information for effective delivery and integrity of financial services and transparent utilization of project financial resources. S/he will conduct risk assessments and analyse factors affecting delivery and results achievement and recommend corrective actions and follow up on recommendations. 

You would be responsible for:

The Finance and Operations Quality Assurance Analyst promotes a collaborative, client-oriented approach consistent with UNFPA rules and regulations to achieve the following.

• Ensure effective, accurate and transparent financial resources management and oversight of the Gender Equality/Combating Gender Based Violence (GBV) Project.
• Ensure Implementation of operational and financial management strategies and procedures for the Project.
• Provide quality assurance on the project related activities in consultation with the relevant technical staff 
• Provide general support to the wider financial and operational activities of the project.

A. Ensure effective, accurate, and transparent management, oversight and control of the financial resources management of the Gender Equality/Combating Gender Based Violence (GBV) Project 

• Provide financial analysis and oversight for all finance resources of the Gender Equality/Combating Gender Based Violence (GBV) Project and provision of high-quality professional advice to the Senior Management.
• Ensure proper planning and expenditure tracking in accordance with UNFPA rules and regulations.
• Provide technical support in the timely procurement and efficient handling of all projects related procurement needs (materials, supplies, equipment, reproductive health commodities, visibility items etc.)
• Monitor the project financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions
• Support the Gender Equality/Combating Gender Based Violence (GBV) Project financial resources through planning, guiding, monitoring, and controlling of the resources in accordance with UNFPA rules and regulations.
• Prepare and monitor the project budgets and reports.
• Establish and execute proper mechanisms to eliminate deficiencies in budget management.
• Ensure advance payments and direct payments for projects are properly reviewed and ensure that payment information is properly recorded into the QUANTUM system on a timely basis.
• Implement control systems that ensure that vouchers processed are matched and completed, transactions are correctly recorded and posted in QUANTUM; travel claims, and other entitlements are duly processed.
• Ensure timely response to RO/HQ requests to resolve financial data issues

B. Ensure implementation of operational, financial management and quality assurance strategies and proceduresfor the Project:

• Assist with full compliance of financial activities, financial recording/reporting system and audit follow up with UNFPA rules, regulations, policies, and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
• Assist in ensuring that all financial transactions are identified, recorded, and verified in compliance with UNFPA Financial Regulations and Rules; and European Commission's Operational System (OPSYS) as outlined in the corporate policies and procedures.
• Control of accounts closure.
• Establish a proper control Account Analysis System and follow up with respective project colleagues to clear all outstanding accounting issues.
• Organize and conduct training for project staff members and staff of implementing partners on finance, particularly as it relates to the policy and procedures of UNFPA and the EU
• Assist in developing quality assurance tools and mechanisms and provide guidance on the completion of quality assurance checklists for effective management of the Project 
• Ensure synthesis of lessons learned and best practices in Finance.
• Support sound contributions to knowledge networks and communities of practice

C. General Support 

• Stand-in for other team members on selected functions as may be required. 
• Carry out any other duties as may be required by UNFPA leadership. 

Education: 

• Advanced University Degree in Finance/Accounting, Business, or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy is desirable.

Knowledge and Experience: 

• Experience in working in Finance/Operations in the United Nations Common System is required.
• Solid knowledge of UNFPA Financial Rules and regulations is required.
• Knowledge of Enterprise resource planning (ERP) is desirable.
• Understanding of the UN common system in particular, UNFPA is desirable
• Strong analytical and problem-solving skills and able to translate business requirements into logical systems specifications
• Demonstrated ability to work in a team environment.
• Make timely and appropriate decisions, taking into consideration various and complex issues.
• Excellent proficiency in computer literacy and use of MS Office Packages, spreadsheets, word processing and computerized accounting systems.
• Experience in the production of accounts using a major ERP system, preferably QUANTUM is desirable.

Languages: 
Fluency in oral and written English is required.

Required Competencies:

Values:
●   Exemplifying integrity.
●   Demonstrating commitment to UNFPA and the UN system.
●   Embracing cultural diversity.
●   Embracing change.

Core Competencies:
●   Achieve results
●   Being accountable
●   Developing and applying professional expertise/ business acumen
●   Thinking analytically and strategically
●   Working in teams/ managing ourselves and our relationships
●   Communicating for impact.

Functional Skill Set:

●   Promoting accountability and results-based programme
●   Leveraging the resources of national governments and partners/ building strategic alliances and partnerships
●   Organisational awareness 
●   Internal and external communication and advocacy for results mobilization
●   Developing tools and mechanisms
●   Job Knowledge/Technical Expertise

●   Promoting organisational learning and knowledge sharing
●   Client Orientation
 

Compensation and Benefits:

This position offers an attractive remuneration package including a competitive net salary plus health insurance and other benefits as applicable.
 

UNFPA Work Environment:

UNFPA provides a work environment that reflects the values of gender equality, diversity, integrity and healthy work-life balance. We are committed to ensuring gender parity in the organization and therefore encourage women to apply. Individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups are highly encouraged to apply. UNFPA promotes equal opportunities in terms of appointment, training, compensation and selection for all regardless of personal characteristics and dimensions of diversity. Diversity, Equity and Inclusion is at the heart of UNFPA's workforce - click here to learn more.

Disclaimer:

Selection and appointment may be subject to background and reference checks, medical clearance, visa issuance and other administrative requirements. 

UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process and does not concern itself with information on applicants' bank accounts. 

Applicants for positions in the international Professional and higher categories, who hold permanent resident status in a country other than their country of nationality, may be required to renounce such status upon their appointment.