NATIONAL POST: Logistics Associate, Freetown, Sierra Leone, G7

Level: G-7
Contract Type: Fixed Term Appointment
Closing date: 17 March 2021 - 5:00pm(Freetown time)
Duty station: Freetown, Sierra Leone
Job ID: 35425

The Position :

The Logistics Associate provides logistics guidance and support to the country office and implementing partners.  You will facilitate a fully accountable, smoothly functioning, well-managed, and results-oriented delivery and distribution of reproductive health commodities procured by UNFPA.

You will report to the International Operations Manager.

How you can make a difference :

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices. 

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them, and who commit to deliver excellence in programme results.

Job Purpose :

Working within a Country Office environment and in close collaboration with programme and project staff, the Logistics Associate delivers quality services in logistics and provides guidance and support to internal and external clients, in full compliance with all relevant rules, guidelines, processes, and procedures. You will take a client-oriented, result-focused approach to interpreting the rules, procedures, and guidelines.

You would be responsible for :

  • Supporting the documentation on procurement needs based on national forecasting and quantification exercise for UNFPA supported inventory, including reproductive health (RH) commodities, dignity kits, and medical equipment;
  • Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding ordering and delivery of the procured commodities;
  • Monitoring shipments and regularly reporting on the status within an effective inventory management system for UNFPA poured commodities;
  • Maintaining continuous and accurate and up to date flow of information between UNFPA HQs and the country office;
  • Working in close collaboration with the Procurement Services Branch (PSB) for delivery schedule, liaising with local consignees and medical stores to ensure adherence to schedules;
  • Providing the necessary support to recipients of UNFPA procurements to respond to challenges regarding delivery of the procured commodities;
  • Collaborating with the RHCS Specialist in order to ensure effective representation of UNFPA in inter-agency meetings and working groups regarding procurement and supplies;
  • Ensuring timely and correct entries of procurement needs into ATLAS procurement module and regularly updating the shipment tracking and inventory management tools;
  • Liaising with local clearing agencies to ensure the timely clearance and delivery of commodities to the designated consignee;
  • Working with government counterparts and partners to ensure appropriate warehousing of all supplies at all levels of distribution to service delivery points;
  • Preparing and monitoring financial transactions for RH commodities, equipment, and supplies in accordance with UNFPA financial rules and procedures;
  • Ensuring the effective financial recording and reporting system, internal controls, and audit follow-up;
  • Supporting the resource mobilization and advocacy efforts of the country office related to the national RH commodity requirements;
  • Contributing to the corporate reporting for core and non-core funds related to RH commodities and other inventory items.

Qualifications and Experience

Education :  

Completed secondary level education required; first university degree or diploma in accounting, business or public administration, finance or similar discipline is highly desirable.

Knowledge and Experience : 

  • Seven years of relevant logistics management experience in the public or private sector;
  • Familiarity with UN administrative procedures and the ability to interpret the rules, regulations, and procedures and explain them clearly and concisely is desirable;
  • Previous experience in the UN an advantage;
  • Proficiency in web-based systems/ERP (PeopleSoft), MS Office (Word, Excel, PowerPoint); and other computerized applications required;
  • Good writing and communication skills.

Languages

Fluency in English is required.

We are no longer accepting applications for this position.

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