National Post: Finance Assistant, G5, Brazil

  • Level: G-5
  • Contract Type: Fixed Term Appointment
  • Closing date: 12 Dec 2022 05:00 PM (America/New_York)
  • Duty station: Brasilia, Brazil

1. Organizational Context

The new UNFPA country programme for Brazil was approved by the Executive Board for a five- year period of 2017-2023 and covers 4 strategic areas: Sexual and Reproductive Health; Adolescents & Youth; Population Dynamics which includes South-South Cooperation in support of the ICPD agenda. The CPD is based on a total resource plan of USD 37.Sm of which USD 4,Sm regular resources and USD 33m to be mobilized.

In January 2016, following comprehensive negotiations between seven UN Agencies, Funds and Programmes (UNDP, UNFPA, UNOPS, UNDSS, UNESCO, UNWOMEN and UNEP) and their respective headquarters, a single service window for business operations was launched in the form of a Joint Operating Facility (JOF). This new business model is a direct implementation of 11 key QCPR mandates in support of strengthening the "Operating as One" pillar of a better coordinated and more efficient UN on the ground. The overarching aim of the JOF in Brazil is the overall reduction of the common UN operational footprint in a High Middle Income country, while improving the collective efficiency, avoiding costs and improving service delivery. As a core funding member of the JOF, UNFPA plays an important role in the governance of the facility. Currently, UNFPA is using the JOF for all procurement, travel transactions and ICT support, and is considering the use of HR and common premises services - currently administered by UNDP - once they are provided. Finance and Budgetary services are and will be managed internally by each agency.

Under the guidance and supervision of the Administrative and Finance Associate, the Finance Assistant is directly responsible for the administration and the efficient support to office and programme financial and budgetary resources, assisting the Administrative and Finance Associate in supporting the Representative, Deputy Representative and Assistant Representative in the planning and monitoring of all financial resources under the responsibility of the country Office. He/she supports the tracking of available resources, exercising appropriate financial control and ensuring corporate financial policies are met and adhered to and reporting structures established and maintained. He/she assists in following the application of alternative solutions to meet programme and office objectives;

2. Major Activities/Expected Results

Major duties and responsibilities:

• Supports the monitoring of the financial performance for all programme and non- programme core and non-core resources by providing necessary financial information and analysis, including implementation rate against indicators/results and co-financing agreement financial reports. Detects potential over/ under expenditure problems and proposes remedial action;

• Supports the Development of tools and mechanisms for effective and efficient monitoring of programme and project budgets, coordinates compilation of financial data and provides accurate and up-dated financial information to HQ/RO/SRO on a continuous basis;

• Follow financial policies and procedures and provides guidance and training to staff and project managers. Strives to identify ways in which programme financial needs can be met or improved within existing policies;

• Prepares summary reports on advance payments, contributions and Institutional Budget expenditures on a quarterly basis and analyzes the expenditure patterns. Detects potential over-under expenditure and suggests remedial action;

• Assists in the management of the Country Office budget by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions per the needs of the Country Office.

• Participates in training or assessments of partners, monitoring of OFA (Operating Fund Account) full balance and proper accounting of funds;

• Provides financial and budgetary support services in support to achieving programme and project results. Pays attention to aspects related to UNFPA regulations, rules and directives pertaining to the direct execution of regular programme resources such as HACT modality, UN agreements and other relevant practices;

• Provides financial and budgetary support services in support to achieving programme and project results. Pays attention to aspects of project inputs under national execution in terms of cost recovery. Assists the Administrative and Finance Associate in working with the UNFPA legal consultant in maintaining the UNFPA NEX guidelines and internal toolkit supporting the country office with the establishment of co-financing agreements;

• Understands financial policies and procedures particularly relating to National Execution and provides guidance and training to staff and partners. Assists in the preparation, implementation and follow up of National Execution full audit for all the implementing partners;

• Reviews and monitors charges for common services, cost recovery and UPL (Universal Price List) considering maximum cost efficiency;

• Reviews and monitors personal calls and official calls by project made using UNFPA mobile and land telephone, including reimbursement of funds;

• Process and monitors salary advances and its proper accounting;

• Monitors accounts receivable which include funds from donors, governments, UNFPA staffs (reimbursements) or providers (travel agency and other subcontracts);

• Process travel advances and reimbursements in the setting of programme execution;

• Assists in the management of the payment process and banking procedures by creating regular vouchers, journal vouchers and GLJE after proper verification of documentation and approval by responsible persons;

• Keeps proper financial records of data in Atlas and in other parallel control systems. Maintains all financial documents in proper files;

• Liaises and follows up with UNDP on financial transactions. Performs Atlas related functions per the relevant profile;

• Assists the country office in all financial matters and requests in the context of internal and

/or external audit exercises;

• Performs other related duties as assigned by the supervisor



We are no longer accepting applications for this position.

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