Executive Associate, Office of the Executive Director, G-7

Level: G-7
Contract Type: Fixed Term Appointment
Closing date: 26 September 2018 - 5:00pm(New York time)
Duty station: New York
Job ID: 18397

The Position:

The Executive Associate is located in the Office of the Executive Director (OED) and provides a variety of executive administrative and logistical support to the Executive Director (ED), and in managing efficient flow of information and timely action.

The positions reports directly to the Chief of Staff, Office of the Executive Director.

How you can make a difference:

UNFPA is the lead UN agency for delivering a world where every pregnancy is wanted, every childbirth is safe and every young person's potential is fulfilled.  UNFPA’s new strategic plan (2018-2021), focuses on three transformative results: to end preventable maternal deaths; end unmet need for family planning; and end gender-based violence and harmful practices.

In a world where fundamental human rights are at risk, we need principled and ethical staff, who embody these international norms and standards, and who will defend them courageously and with full conviction.

UNFPA is seeking candidates that transform, inspire and deliver high impact and sustained results; we need staff who are transparent, exceptional in how they manage the resources entrusted to them and who commit to deliver excellence in programme results.

Job Purpose:

As Executive Associate, you will play a vital role in ensuring the smooth functioning of the Office of the Executive Director. You will ensure confidentiality, maintenance of protocol and administrative procedures, as well as management of information flow and follow-up on deadlines and commitments made. You will provide various executive administrative and logistical services and liaise with internal and external stakeholders.

You will work in close collaboration with staff in the Office of the Executive Director, and build close relationships with internal stakeholders and counterparts and colleagues in the offices of external partners.ed by the ED or the Chief of Staff.

Qualifications and Experience


  • Secondary education with supplemental training in office management, communication and computer literacy.

Knowledge and Experience:

  • A minimum of 7 years progressive administrative experience preferably in a large or international organization or corporation or with a CEO;
  • Knowledge of computer software packages including MS Word suite, web-based and calendar management systems;
  • Extended specialized experience in working in the diplomatic sector;


  • Fluency in English; knowledge of other official UN languages, preferably French and/or Spanish, is desirable.


Please note that this position is only open for US citizens, US permanent residents and valid G-4 visa holders. 

We are no longer accepting applications for this position.

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