Consultant: Administrative Assistant, Online Communications

Contract Type: Consultancy
Closing date: 19 August 2019 - 5:00pm(New York time)
Duty station: New York, USA

The incumbent works as part of the Online Communications Team and provides assistance with the conceptualization, translation, development and maintenance of UNFPAs online environment.  

Website publishing and support

  • Provide project management support to online communications officers for UNFPA websites.
  • Prepare and publish content on UNFPA websites.
  • Administer user and rights management in the content management system (CMS) Train content owners in the use of the CMS
  • Provide help desk for content publishers on at HQ level
  • Provide support for the editorial calendar, verify that information online is regularly updated

Multilingual support

  • Publish content on the French and Spanish language versions of Assist with translations of pages on
  • Verify and assure consistency between the different language versions of
  • Assist with translations of social media content
  • Assist with translations of other communications assets such as press releases, statements or op-eds.

Digital governance support

  • Organize Web Group meetings, The regular UNFPA meeting on website governance
  • Keep members of the web group informed about meetings and decision
  • Take notes during the Web Group and other meetings, provide draft reports
  • Verify that UNFPA funded or branded online properties are compliant with the UNFPA websites and social media policies
  • Ensure adherence of UNFPA websites to style- and branding guidelines

Contractual and procurement support

  • Provide support for procurement activities in the area of Online Communications
  • Assist in the recruitment of consultants.
  • Other related duties assigned by the Online Communications Manager
  • Budget and finance support
  • Manage the budget of UNFPA's online communications activities Raise requisitions and issue payments to vendors Verify billings
  • Manage other financial operations in Atlas

Required qualifications and experience

  • Completion of secondary school education required. Undergraduate level courses in communications graphic design, computer studies, marketing, and/or web development desirable.
  • 5 years administrative support experience, preferably in a communications function Understanding of communication principles and web content management systems.
  • Basic knowledge of photo editing and graphic design software.
  • Fluency in written and spoken English, knowledge of another UN language desirable
  • Knowledge of the UN system is an asset.
  • Candidates applying for this consultancy must have a currently valid G-4 visa  (granted on the duty station being USA) or currently have USA Permanent Residency or USA Citizenship to be eligible for this consultancy.

Duration:  6 months

How to apply: 

All applications (CV and cover letter) with "Consultant:  Administrative Assistant" in the subject, should be sent to by 19 August 2019





We are no longer accepting applications for this position.

UNFPA Headquarters New York