How to Submit a Request
(for external clients)

To qualify to place an order through UNFPA, your organization must belong to one of the following categories:

• UN Agencies, Funds and Programmes
• Developing Country Governments
• Non-Governmental Organizations (NGOs)
• International Funding Organizations and Institutions

The following steps outline the process of ordering commodities from UNFPA. These instructions are intended only for the clients listed above. [For UNFPA Field Offices: please refer to the bbs.] Note: Because of the administrative work load involved, the minimum value of a request must be above USD 6,000 to enable us to process it.

1. To place an order/request for quotation with UNFPA, you need to fill out a Request for Pro-Forma Invoice. This form may be completed online, though you may wish to download a copy to print out and mail or fax to UNFPA. On receipt of your completed request form, UNFPA will forward a Pro Forma Invoice for the requested products within 3 working days for your consideration. To cover its administrative costs, UNFPA charges a 5% handling fee on top of the CIF/CIP price.
   
   
2. Along with UNFPA’s Pro Forma Invoice, you will also receive a Memorandum of Understanding (MOU), outlining UNFPA’s terms and conditions for reimbursable procurement. Please click here for a preview of this document.
   
   
3. If the Pro Forma Invoice and the MOU are acceptable, please transfer funds to UNFPA’s account (noted on invoice) and sign and send the MOU in three copies to UNFPA New York.
   
   
4. Upon our receipt of funds and signed MOU, UNFPA will immediately issue an order to a corresponding Supplier and send a confirmation copy to you. The supplier will expedite the order and inform you of delivery schedule etc.
   
   
5. The commercial invoice will be sent to and paid by UNFPA (a copy will be sent to the requestor). Any balance in excess of/short of USD 100 will be returned/charged to the requestor.

To order or obtain information about our free CD-ROM on UNFPA’s Emergency Kits, please send an e-mail to Ms. Ann Janssens at janssens@unfpa.org.