95/35.       United Nations Population Fund: Financial, budgetary and administrative matters


The Executive Board

1.         Takes note of the biennial budget estimates for the administrative and programme support services for the biennium 1996-1997 (DP/1995/42), the 1994 annual financial review (DP/1995/41) and the report of the Advisory Committee on Administrative and Budgetary Questions (DP/1995/43), as well as of the comments made thereon by the Executive Board;

2.         Notes that the Executive Director's proposals contained in document DP/1995/42 are supportive of the programme priorities and future directions of the United Nations Population Fund in light of the International Conference on Population and Development, as endorsed in decision 95/15, and with the work plan for 1996-1999 as approved in decision 95/16, while stressing the need to continue to ensure that priority is given to meeting the needs of Africa;

3.         Takes note of the concerns expressed in paragraphs 4-6 of the report of the Advisory Committee on Administrative and Budgetary Questions with respect to the accuracy of the income projections and, in this connection, requests the Executive Director to keep them under continuous review;

4.         Requests the Executive Director to continue to make further efforts to minimize administrative expenditure, particularly at headquarters, and:

(a)            To report to the Board at its first regular session 1996 on possible measures to increase the total volume reduction in expenditure at headquarters and Geneva from 1.2 per cent to 2.0 per cent;

(b)            To report to the Board on the steps taken to reduce administrative expenditure in the event that projected levels of income are not realized;

5.         Stresses in this connection that, before presenting proposals for new posts in future biennia, the United Nations Population Fund should make every effort to adapt to changing circumstances by reallocating existing posts, bearing in mind the importance of priority countries; 

6.         Requests the Executive Director to ensure that clear information concerning the costs of the United Nations Population Fund staff of the regional country support teams is made available to the Board at the same time as the presentation of future administrative and programme support services budgets;

7.         Requests further the Executive Director to report to the Board at its second regular session of 1996 on the effectiveness of its publications programme in accordance with paragraph 31 of the report of the Advisory Committee on Administrative and Budgetary Questions, taking into account the need for publications to be available in a range of languages;

8.         Requests also the Executive Director to conduct an evaluation of training activities of the United Nations Population Fund and to report thereon to the Executive Board, through the Advisory Committee on Administrative and Budgetary Questions, no later than 1997;

9.         Approves the appropriations in the amount of $137,346,000 gross to be allocated from the resources indicated below to finance the 1996-1997 biennial budget for administrative and programme support services, subject to the observations contained in paragraphs 3 and 4 above, and agrees that the overhead credits available to the Fund in the estimated amount of $9,000,000  and the miscellaneous income from trust funds for support services in the amount of $1,000,000 shall be used to offset the gross appropriations, resulting in net appropriations of $127,346,000 indicated below:



Programme Appropriations
Executive direction and management   4,262,000
Administration and information and external relations services   36,287,000
Programme planning, appraisal and monitoring 29,382,400
Field programme support 67,414,600
Total gross appropriations 137,346,000
Less:  Estimated credits and income 10,000,000
Total net appropriations 127,346,000


10.       Authorizes the Executive Director to transfer credits between the programmes outlined in paragraph 9 above, within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions for the 1996-1997 biennium;

11.       Approves:

(a)            The reinstatement of the level of the post of Chief of the Division of Arab States and Europe to the D-2 level;

(b)            The reclassification of the post of the Associate Planning Officer in the Programme and Coordination Division from the P-2 to the P-3 level;

(c)            The establishment of new country offices in Albania, Romania and Uzbekistan;

(d)            The creation of six Country Director posts, one each in Albania, Benin, El Salvador, Romania, South Africa and Uzbekistan;

(e)            The establishment of two International Programme Officers at the P-4 level - one  in Bolivia and one in Madagascar.

(f)            The establishment of 74 new local posts at the country level (including 18 in new offices in Albania, Romania, South Africa and Uzbekistan), consisting of 17 National Programme Officer posts (9 in Africa; 3 in Arab States and Europe, including 1 in the West Bank and Gaza; 4 in Asia and the Pacific; and 1 in Latin America and the Caribbean), and 57 General Service posts (34 in Africa, 9 in Asia and the Pacific, 6 in Latin America and the Caribbean and 8 in Arab States and Europe) on the understanding that these posts will only be filled to the extent that income of the United Nations Population Fund is able to support them;

(g)            The upgrading of six Country Director positions to the D-1 level subject to the following criteria:

(i)   All D-1 level posts will be in countries which either have one of the 30 largest country programmes or in countries where exceptional circumstances justify a D-1 level appointment;

(ii)   Account will be taken of the number of staff members in the office, the degree of national execution, the complexity of the population programme in specific countries and the need to be consistent with paragraphs 38 and 39 of General Assembly resolution 47/199 of 22 December 1992;

12.       Decides that as a matter of policy the number of Country Directors at the D1 level shall not exceed in future, 25 per cent of the total number of Country Directors;

13.       Endorses the opening of a country office in South Africa.


15 September 1995