89/49.  United Nations Population Fund:  budgetary and financial matters

The Governing Council

    Having considered the biennial budget estimates of the administrative and/programme support services for the 1990-1991 biennium (DP/1989/41 and Corr.1), the report of the Executive Director on the strategy of United Nations Population Fund for office automation including the development of a management information system (DP/1989/42), the report of the Executive Director on United Nations Population Fund publications and audio-visual productions (DP/1989/40), the annual financial review, 1988 (DP/1989/43), the audited accounts of executing agencies as at 31/December 1987 (DP/1989/44) and the report of the Advisory Committee on Administrative and Budgetary Questions (DP/1989/45),

    Having taken into account the views and comments of members of the Council on the documentation before it,

    Recalling its decision 88/36 of 1 July 1988,

    1.   Notes with satisfaction the steps which the Executive Director has taken, or is taking, following paragraph 1 of Council decision 88/36 of 1 July 1988, within her competence, to correct the situations or conditions that gave rise to the qualification of the audit opinion, as required by General Assembly resolution 43/216 of 21 December 1988;

    2.   Notes with concern that the audit opinion of the Board of Auditors on the 1987 accounts of the United Nations Population Fund was qualified on/the count of the certification of programme and programme support expenditures, although that aspect relating to the certification of programme expenditures by United Nations executing agencies was technical in nature;

    3.   Decides that the provisions of decision 89/61 concerning the audit reports on United Nations Development Programme accounts are also fully applicable to the United Nations Population Fund;

    4.   Takes note of the audited accounts of executing agencies (DP/1989/44);

    5.   Approves the establishment, in the administrative and programme support services budget for the biennium 1990-1991, of six new regular international Professional field posts, three at the P-5 level and three at the P-3 level, and of 49 new regular local posts, with emphasis in sub-Saharan Africa;

    6.   Requests the Executive Director to present to the Governing Council at its thirty‑seventh session (1990) a proposal for the conversion of 89 existing temporary local posts (referred to in paragraph 9 of decision 88/36) and 57/existing temporary local posts (referred to in paragraph 7 of decision 88/36) into regularly established posts, together with the criteria and procedures for the establishment of temporary and regular posts in the field offices and at headquarters;

    7.   Approves the proposals for 1990-1991 of the Executive Director on the/strategy of the United Nations Population Fund for office automation, including the development of a management information system (DP/1989/42), taking into account the report of the/Advisory Committee on Administrative and Budgetary Questions (DP/1989/45), and requests the Executive Director to report on the implementation of the strategy at the thirty-seventh session (1990) of the Governing Council;

    8.   Approves the recommendations of the Executive Director concerning the funding of United Nations Population Fund publications as set out in document DP/1989/41 and requests the Executive Director to prepare a detailed report to be presented to the Governing Council at its thirty-eighth session (1991) to enable the Council to consider further the question of funding of United Nations Population Fund publications from the administrative and programme support services budget;

    9.   Approves the establishment of the following new regular posts at headquarters in the administrative and programme support services budget for the biennium 1990-1991:  two Professional posts (P-4, P-3) and two General Service support posts in the Division of Finance, Personnel and Administration; two Professional posts (P-3) and two General Service support posts in the Africa Division; and three Professional posts (P-5) and two General Service support posts in the Technical and Evaluation Division;

    10.  Approves the establishment of two temporary Professional posts (P-5 and P-3) in the administrative and programme support services budget for the biennium 1990-1991 in Programme I (Executive Direction and Management);

    11.  Decides to establish, in the administrative and programme support services budget for the biennium 1990-1991, as regular posts those two new Professional posts which it had approved by paragraph 13 of decision 88/36 as temporary posts;

    12.  (a)  Approves the classification of two existing Professional posts in the field at the P-5 level, as proposed in table 21 of document DP/1989/41;

    (b)  Approves the classification of 31 existing Professional posts at headquarters up to and including the P-5 level as set out in table 4.B of document DP/1989/41, as amended by document DP/1989/41/Corr.1;

    (c)  Authorizes the classifications at the D-1 level of the following posts:

(i)  Three posts of Chief of technical branch in the Technical and Evaluation Division;

(ii)  Chief, Special Unit for Women, Population and Development;

(iii) Deputy Chief, Information and External Relations Division and Chief, Governing Council, United Nations Liaison and External Relations Branch;

    (d)  Approves the classification at the D-2 level of the post of the Chief, Programme Coordination, Management and Field Support Office;

    (e)  Decides to continue the consideration of the classification of the remaining posts, proposed by the Executive Director at the D-1 and D-2 levels, at its thirty-seventh session (1990), on the basis of a detailed report on all staff reclassifications at these levels and their functions, to be submitted through the Advisory Committee for Administrative and Budgetary Questions;

13.  Approves appropriations in the amount of $83,492,500 gross to be allocated from resources indicated below to finance the 1990-1991 biennial budget for administrative and programme support services, and agrees that the overhead credits available to the Fund in the estimated amount of $4,000,000 and the miscellaneous income from trust funds for support services in the estimated amount of $500,000 shall be used to offset the gross appropriations, resulting in net appropriations of $78,992,500 as indicated below:

1990-1991 biennial budget

(Thousands of United States dollars)

            Programme                                                                          Appropriations

Executive direction and management                                                     10 231.8

Administration and information and external relations services                 19 680.1

Programme planning, appraisal and monitoring                                       21 550.8

Field programme support                                                                      32 029.8

            Total gross appropriations                                                         83 492.5

Less:  Estimated credits and income                                                         4 500.0

            Total net appropriations                                                            78 992.5

14.  Authorizes the Executive Director to transfer credits between programmes of the administrative programme and support services budget within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions, and requests her to report thereon to the Governing Council;

15.  Takes note of the Annual financial review, 1988 (DP/1989/43);

16.  Decides that, with effect from 1989, the level of the operational reserve shall be set at $45 million and that the level of the operational reserve should be reviewed at the thirty-eighth session (1991) of the Governing Council;

17.  Further decides that all other provisions of decision 81/7 III relating to the operational reserve shall remain in effect.

38th meeting

June 1989