88/36.  United Nations Population Fund:  financial, budgetary and administrative matters

            The Governing Council

    Having considered the revised budget estimates of the administrative and programme support services for the 1988-1989 biennium (DP/1988/39); the annual financial review, 1987 (DP/1988/40); the review of overall staffing requirements in the field and at headquarters (DP/1988/42); the audited accounts of executing agencies (DP/1988/41); and the report of the Advisory Committee on Administrative and Budgetary Questions (DP/1988/44),

    Recalling its decision 87/31 of 18 June 1987,

    1.   Requests the Executive Director to take, as a matter of priority, the appropriate steps within her competence, to correct the situation or conditions that gave rise to the qualifications of the audit opinion of the Board of Auditors and to take without delay, remedial action, also within her competence, in response to the other comments and observations of the Board of Auditors, and to report fully to the Council on progress made in addressing these issues at the thirty-sixth session;

    2.   Reaffirms the requirement of the Financial Regulations that any significant redistribution of financial resources among the Programmes I, II and III of the administrative and programme support services budget resulting from organizational changes at headquarters should be discussed with the Advisory Committee on Administrative and Budgetary Questions;

    3.   Requests the Executive Director to maintain for the preparation and presentation of the draft budget for 1990-1991 the current format of the budget presentation and the current appropriation structure;

    4.   Takes note of the report on staffing requirements (DP/1988/42), which dealt primarily with staffing needs in the field, and requests the Executive Director to take appropriate account of the comments on the report made by delegations;

    5.   Considers, in view of the complexity of the population field and the related programmes undertaken and supported by the Fund and the global scope of its operations, that the second Assistant Secretary-General post should be staffed at its designated level, without prejudice to the overall application of the relevant provisions of General Assembly resolution 41/213 of 21 December 1987;

    6.   Approves the establishment, in the administrative and programme support services budget for the biennium 1988-1989, of four new international professional field posts;

    7.   Also approves the establishment, in the administrative and programme support services budget for the biennium 1988-1989, of 57 new local posts as temporary posts;

    8.   Requests the Executive Director to present to the Council, in the context of the 1990-1991 budget presentation, a brief summary on the criteria and procedures of the Fund for establishing and staffing regular and temporary posts;

    9.   Decides to establish the 289 existing temporary local posts as regular posts in the administrative and programme support services budget, with up to 200 to be established through this decision effective for the current biennium and the balance to be established in the framework of the forthcoming biennial budget;

    10.  Confirms the classification of six international professional posts in the field at the D-1 level, effective from 1 January 1988;

    11.  Requests the Executive Director to ensure that the staffing of the Finance Branch of the Division for Finance, Personnel and Administration makes provision for adequate professional accounting expertise;

    12.  Requests the Executive Director to submit to the Council, at its thirty-sixth session (1989), a report on the strategy of the United Nations Population Fund for office automation, including the development of a management information system;

    13.  Decides, without prejudice to its final decision on the strategy for overall office automation, including the proposed management information system, to include under Programme II of the administrative and programme support services budget for the biennium 1988-1989 an additional appropriation of $240,000, effective 1 July 1988, for two temporary professional posts for the purpose of assisting and monitoring system development;

    14.  Decides to include under Programme II of the administrative and programme support services budget for the biennium 1988-1989 an additional appropriation of $800,000 for renovation of the headquarters office, with the total outlay for this activity not to exceed $1 million, and the difference between the appropriation and the overall ceiling to be derived from savings in the administrative and programme support services budget, and requests the Executive Director to report on the expenditure of these resources;

    15.  Decides to increase the subvention to the United Nations Development Programme/United Nations under Programme II of the administrative and programme support services budget for the biennium 1988-1989 by an additional appropriation of $164,500, and the budgetary provision for external audit by an additional appropriation of $10,800;

    16.  Decides to include under Programme III of the administrative and programme support services budget for the biennium 1988-1989 an additional appropriation of $500,000 for the conduct of the wide-ranging review and assessment of accumulated population experience in key areas within the United Nations Population Fund mandate;

    17.  Decides to include under Programme III of the administrative and programme support services budget for 1988-1989 an additional appropriation of $48,000 to finance monitoring of multilateral population programmes entrusted to the United Nations Population Fund by the Secretary-General in 1987 in accordance with Economic and Social Council resolution 1985/4, paragraph 6;

    18.  Decides for the current biennium, that the costs of publications aimed at increasing awareness of population issues should continue to be charged to programme resources, and requests the Executive Director to consider Arabic, Chinese and Russian language versions, when appropriate;

    19.  Requests the Executive Director to report fully to the Council at its thirty-sixth session (1989) on the publication activities supported by the United Nations Population Fund, including insight on the effectiveness and impact of these activities, and to consider integrating the cost of publication activities into the administrative and programme support services budget for the next biennium;

    20.  Approves, based upon the decisions listed in the preceding paragraphs, a supplementary appropriation in the amount of $3,709,700 to bring the total appropriation of the revised 1988-1989 biennial budget for administrative and programme support services from $59,523,700 to $63,233,400 gross, resulting in total appropriations of $59,033,400 net by applying overhead credits available to the Fund in the estimated amount of $3,800,000 and the miscellaneous income from trust funds for support services in the amount of $400,000 to offset the total gross appropriation as indicated below:

1988-1989 revised biennial budget

(Thousands of US dollars)

Programme                                                                         Appropriations

 Executive direction and management                                           7 581.7

Administration and information support services                          15 426.9

Programme planning, appraisal and monitoring                            18 347.7

Field programme support                                                           21 877.1

Total gross appropriations                                                          63 233.4

            Less:  Estimated credits and income                                 4 200.0

Total net appropriations                                                             59 033.4

    21.  Authorizes the Executive Director to transfer credits between programmes of the administrative and programme support services budget within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions, and requests her to report thereon to the Council;

    22.  Also authorizes the Executive Director to accept, on behalf of the Fund, individual donations of up to $100,000, without prior approval of the Council;

    23.  Takes note of the annual financial review (DP/1988/40) for 1987;

    24.  Also takes note of the audited accounts of executing agencies (DP/1988/41).

36th meeting

1 July 1988