87/31.  United Nations Fund for Population Activities: financial, budgetary and administrative matters

The Governing Council

   Having considered the budget estimates of the administrative and programme support services for the l988-l989 biennium (DP/l987/41), the annual review of the financial situation for l986 (DP/l987/42), the audited accounts of executing agencies (DP/l987/43) and the report of the Advisory Committee on Administrative and Budgetary Questions (DP/l987/44),

   Having taken into account the views and comments of members of the Council on the documentation before it,

   Recalling its decision 85/20 of 29 June 1985,

   1.  Approves appropriations in the amount of $59,523,700 gross, to be allocated from the resources indicated below to finance the l988-l989 biennial budget for the administrative and programme support services, and agrees that the overhead credits available to the Fund in the estimated amount of $3,800,000 and the miscellaneous income from trust funds for support services in the amount of $400,000 shall be used to offset the gross appropriations, resulting in net appropriations of $55,323,700 as indicated below:

l988-l989 biennial budget

(thousands of US dollars)

Programme

Gross appropriations

Estimated credits and income

Net appropriations

Executive direction and management

 4 975.1

-

4 975.1

Administration and information support services

14  044.6

2 l00.0 

11 944.6

Programme planning, appraisal and monitoring

20  573.4

2l00.0  

l8 473.4

Field and programme support

l9  930.6 

     -    

9  930.6

Total appropriations 

59 523.7 

4 200.0

55 323.7

             2.  Authorizes the Executive Director to transfer credits between programmes within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions; and requests her to report thereon to the Council;

             3.  Approves the transfer of the 31 General Service temporary posts at headquarters to the category of established, regular posts in the administrative and programme support services budget;

   4.  Also approves the establishment, in the administrative and programme support services budget for the biennium l988-l989, of nine international programme officer posts located in those countries in which a deputy representative of the United Nations Fund for Population Activities has been posted;

   5.  Decides to include in the regular administrative and programme support services budget for the biennium l988-l989, on a temporary basis, 289 local posts, with all corresponding posts currently financed by project funds to be abolished;

   6.  Requests the Executive Director, bearing in mind the priorities of the field programmes, particularly of the strategy of assistance to sub-Saharan Africa in the framework of decision 87/32, to undertake and submit to the Governing Council at its thirty-fifth session (1988), a review of overall staffing requirements in the field and at headquarters; in order to achieve the most effective organizational structure in relation to the Fund's priorities and resources, particular attention shall be paid to the possibility of merging units with a view to reaching more balanced distribution and classification of posts;

   7.  Approves in principle the results of the United Nations Fund for Population Activities/United Nations Development Programme job classification, and decides that the actual implementation, effective from 1 January l988, shall be subject to the outcome of overall staffing review requested in paragraph 6;

   8.  Notes with satisfaction the measures already introduced in response to paragraph 3, section I, of decision 85/20 of 29 June l985 and paragraph 5 of decision 86/35 of 27 June 1986, regarding savings and economies in all categories of expenditure, including staffing;

   9.  Takes note of the annual financial review (DP/l987/42) for l986 and requests the Executive Director to continue to submit such reviews at future sessions;

   l0. Also takes note of the audited accounts of executing agencies (DP/l987/43).

30th meeting

19 June 1987