86/35.  United Nations Fund for Population Activities:  financial, budgetary and personnel matters

The Governing Council

            Having considered the revised budget estimates for the biennium 1986-1987 (DP/1986/74 and Corr.1 and Add.1), the comprehensive report on personnel management policies and practices of the United Nations Fund for Population Activities (DP/1986/41), the draft guidelines for determining project-related and administrative-related personnel expenditures (DP/1986/42), the report on the implementation of personnel decisions of the Governing Council as requested in paragraph 12 of its decision 85/20 I of 29 June 1985 (DP/1986/43), the prototype for a future budget format (DP/1986/44), the annual review of the 1985 financial situation of the Fund (DP/1986/45 and Corr.1) and the report of the Advisory Committee on Administrative and Budgetary Questions on the subject (DP/1986/47),

            Having taken into account the views and comments of members of the Council on the documentation before it,

1.  Approves revised appropriations in the amount of $40,300,400 (gross), to be allocated from the resources indicated below to finance the 1986-1987 biennial budget for administrative and programme support services, and agrees that the overhead credits available to the Fund in the estimated amount of $3,700,000 and the miscellaneous income from trust funds for support services in the amount of $300,00 shall be used to offset the gross appropriations, resulting in net appropriations of $36,300,400 as indicated below:

1986-1987 biennial budget

(thousands of US dollars)

Programme

Gross appropriations

Estimated credits and income

Net appropriation

Executive direction and management

 4  264.1

-

4  264.1

Administration and information support services

12  670.9

2 000.0 

10  670.9

Programme planning, appraisal and monitoring

18  447.7

2 000.0    

16  447.7

Field and programme support

 4  917.7  

           -           

   4  917.7

Total appropriations

 40  300.4  

 4 000.0 

  36  300.4

2.  Authorizes the Executive Director of the United Nations Fund for Population Activities to transfer credits between programmes within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions;

3.  Approves the establishment, in the administrative and programme support services budget, of two new Professional and two new General Service posts in the Geneva Liaison Office;

4.  Also approves, subject to the availability of resources, the establishment of up to 41 new General Service posts at headquarters, of which 10 posts, as specified by the administration, are to be established as regular posts and the remaining 31 as temporary posts under the administrative and programme support services budget;

5.  Recalls its decision 85/20 I, in particular paragraph 3, and requests the Executive Director to introduce further savings and economics in all categories of expenditure, including staffing, especially in the event that no contribution is received from a major donor country, and to report to the Governing Council at its thirty-fourth session;

6.  Decides not to establish a temporary p-3 post in the Europe Branch in the 1986-1987 biennial budget;

7.  Takes note of the comprehensive report of the Executive Director on personnel management policies and practices of the Fund (DP/1986/41);

8.  Takes note with appreciation of the report of the Executive Director on draft guidelines for determining project-related and administrative-related personnel expenditures (DP/1986/42), approves the guidelines set forth in paragraph 41 of the report with regard to administrative and programme support personnel but exclusive of the text in paragraph 41 (b) after the words "as set forth in paragraph 40" to the end of the paragraph, decides that the biennial budget should contain a pro forma indication of the expected project-funded services at headquarters, decides further that the Executive Director should report annually to the Governing Council, providing detailed information on the use of project funds for headquarters-based activities and that his report should include the following information:

(a)  Project symbol, title, duration and budget;

(b)  Title and duration of posts with a duration of more than six months, plus all related or other expenditures, namely short-term consultancy services, office rental, travel costs and the like;

(c)  A clear explanation of why such activities cannot be financed from the biennial budget;

9.  Takes note of the report of the Executive Director on the implementation of the personnel decisions of the Governing Council as requested in paragraph 12 of its decision 85/20 I (DP/1986/43);

10.  Approves the prototype of the proposed biennial budget format for administrative and programme support services as provided in the annex to document DP/1986/44 and requests the Fund to utilize that format in the preparation of future biennial budgets, taking into account comments made during the debate at the thirty-third session;

11.  Takes note of the annual financial review for the year 1985 (DP/1986/45 and Corr.1) and requests the Executive Director to continue to provide the Council with such annual reviews of the Fund, taking into account comments made during the debate;

12.  Also takes note of the audited accounts of executing agencies (DP/1986/46);

13.  Further takes note of the note by the Executive Director on the establishment of an endowment fund (DP/1986/INF/3).

35th meeting

27 June 1986