85/20.  United Nations Fund for Population Activities:  1986-1987 budget

The Governing Council

I

            Having considered the 1986-1987 biennial budget estimates for administrative and programme support services of the United Nations Fund for Population Activities for the biennium 1986-1987 (DP/1985/39 and Corr.1 and Add.1), the report of the Executive Director of the Fund on the inclusion of the Fund's deputy representatives and other field and headquaters' posts into the regular manning table and on the basic manpower requirements of the Fund (DP/1985/38 and Corr.1 and 2), together with the report of the Advisory Committee on Administrative and Budgetary Questions thereon (DP/1985/40);

Recognizing the importance of the Fund's field staff in the Fund's efforts to assist developing countries to increase their self-reliance in population matters, as well as the importance of regular rotation between headquarters and field professional staff;

            Having taken into account the views and comments of members of the Council on the documentation before it;

            1.  Approves the appropriations in the amount of $36,643,669 net to be allocated from the resources of the United Nations Fund for Population Activities to finance the 1986-1987 administrative and programme support services as follows:

            Programme                                                                       US$

            Executive direction and management                           3  727  405

           Administration and information support services           10 844 565

           Programme planning, appraisal and monitoring             17 154 077

            Field programme support                                              4 917 622

                                    Total net                                             36 643 669

            2.  Authorizes the Executive Director of the United Nations Fund for Population Activities to transfer credits between programmes within reasonable limits, with the concurrence of the Advisory Committee on Administrative and Budgetary Questions;

             3.  Requests the Executive Director to keep the administrative and programme support services costs during the biennium 1986-1987 to a minimum, including a reduction in travel and communication costs, as recommended in paragraphs 36 and 37 of the report of the Advisory Committee on Administrative and Budgetary Questions (DP/1985/40), and in hospitality costs, all of which are reflected in the above figures, with the intention of holding down the ratio between administrative costs and total costs, particularly in the light of the resource situation;

             4.  Requests the Executive Director to prepare a comprehensive report on personnel management and recommendations thereon to be submitted to the Governing Council at its next session (1986), including a study of the link between the work load and personnel structure in the United Nations Fund for Population Activities; priorities to set in order to strengthen specific areas of the Fund, according to paragraph 6, section III, of Governing Council decision 83/17; career development; feasibility of redeployment of posts and rotation of personnel between the field and headquarters; and recruitment policies;

             5.  Also requests the Executive Director to present to the Governing Council for approval, at its thirty-third session (1986), draft guidelines for what should be regarded as project-related personnel expenditures consequently budgeted as project costs and what should be regarded as administration-related personnel expenditures consequently budgeted as administrative costs;

             6.  Decides to establish in the regular administrative and programme support services budget for the biennium 1986-1987 the following new posts:

(a)  thirty-three deputy representatives and senior advisors on population posts, of which 17 could be filled in 1986;

(b)  Nine international programme officer posts in those countries in which no post under (a) above exists;

(c)  Ten professional posts at headquarters namely, a programme officer for the Asia and Pacific Branch, a chief, Budget and Managment Analysis Section, a senior management specialist, a senior family planning specialist, an evaluation officer, a programme officer for the Africa Branch, two procurement officers, a policy officer and a technical officer, with all corresponding posts currently financed by project funds to be abolished;

             7.  Also decides that all new posts established within the budget under the provisions of paragraph 6 above shall be filled in accordance with established criteria governing appointments, as stipulated in the United Nations Staff Rules and United Nations Development Programme personnel policies and practices;

             8.  Decides that no further project-funded posts shall be established at headquarters without prior approval of the Council, pending the approval of the guidelines called for in paragraph 5 above;

             9.  Also decides that the project-funded Professional posts at headquarters shall be abolished upon the expiration of the contracts of the current incumbents, with the exception of the minimum number of posts absolutely necessary for the operations of the Fund, for which contracts may be extended until the end of 1986;

            10.  Further decides that headquarters project-funded General Service posts that are vacant, and those which, upon expiration of the contracts of the current incumbents, are, in the judgement of the Executive Director, not essential for the operation of the Fund, shall be abolished, and that consideration of the remaining project-funded General Service posts be deferred until the thirty-third session of the Governing Council;

             11.  Decides that, in principle, the new posts for deputy representatives and senior advisors on population, mentioned in paragraph 6 above, shall be established up to the P-5 level; any further upgrading of such posts to the D-1 level shall be submitted to and approved by the Governing Council;

            12.  Requests the Executive Director to report to the Governing Council, at its thirty-third session (1986) on the implementation of the decisions outlined in paragraphs 6-11 above, particular paragraph 6 (a), including justification for any remaining project-funded posts at headquarters;

             13.  Authorizes the Executive Director to implement the results of the job classification exercise and the new salary scale for General Service staff of the United Nations Fund for Population Activities when such results are implemented by the Secretary-General for the United Nations General Service, and with the same effective date;

            14.  Authorizes the Executive Director to implement the reclassification results for Professional posts effective 1 January 1986.

II

            Having considered the format of the biennial budget estimates for the 1986-1987 biennium, as contained in document DP/1985/39 and Corr.1 and Add.1,

            Requests the Executive Director, when presenting the financial and budgetary situation of the United Nations Fund for Population Activities, to follow the guidelines used by the United Nations Development Programme, in particular:

(a)  To use identical parameters and designations, where feasible, for the presentation of basic financial and budgetary data and to present to the Council at its thirty-third session (1986) a prototype for an improved format of future budgets, taking into account the comments made in the Budgetary and Finance Committee during the thirty-second session of the Council;

(b)  To present to the Governing Council, at each session, in addition to the biennial presentation of budget proposals, documentation containing the annual financial review, including, for information, extrabudgetary resources and revised budget estimates, if any.

III

            Having considered the audited accounts of the participating and executing agencies related to funds allocated to them by the United Nations Fund for Population Activities as at 31 December 1983 (DP/1985/41) and the reaction of participating and executing agencies and the Panel of External Auditors in regard to narrative audit reports (DP/1985/42),

            1.  Takes note of the audited accounts of the participating and executing agencies;

            2.  Requests the Executive Director of the United Nations Fund for Population Activities to reiterate to agencies the importance attached by the Governing Council to long-form narrative reports, and to continue his efforts to obtain those reports from the participating and executing agencies and the Panel of External Auditors.

38th meeting
29 June 1985