84/21.  United Nation Fund for Population Activities

The Governing Council

I

Recalling paragraphs 2 and 3 of General Assembly resolution 3019 (XXVII) of 18 December 1972, concerning the role of the Governing Council of the United Nations Development Programme relating to the United Nations Fund for Population Activities,

Taking note of the reports of the Executive Director of the United Nations Fund for Population Activities on the activities of the Fund in 1983 (DP/1984/28, (Parts I and II); DP/1984/29; DP/1984/30 and Corr.1; DP/1984/30/Add.1 and Corr.1),

            Continuing to emphasize the importance of the human rights and voluntary aspects of family planning for individuals and couples, as embodied in the World Population Plan of Action, i/ the Universal Declaration of Human Rights, j/ and other international declarations and strategies adopted by the United Nations,

Taking into account the statements made by delegations at the thirty-first session of the Governing Council,

             1.  Notes with satisfaction the trends in the proportion of assistance allocated to the priority programme areas outlined in paragraph 3 of section I of Governing Council decision 81/7 of 23 June 1981, as reflected in the annual report of the Executive Director of the United Nations Fund for Population Activities for 1983 (DP/1984/28 (Parts I and II), and expresses the hope that these trends will continue, keeping in mind the current needs of some individual countries for support in lower priority work-plan categories and the role of women in population activities;

             2.  Also notes the increase in 1983 in the proportion of population assistance from the Fund to the priority countries, and reiterates the goal of devoting up to two thirds of country programme assistance to the priority countries for population assistance from the Fund;

            3.   Further notes the need for paying special attention to increasing absorptive capacities, particularly in Africa;

___________

    i/ Report of the United Nations World Population Conference, Bucharest, 19-30 August 1974 (United Nations publication, Sales No. E.75.XIII.3), chap. I.

     j/  General Assembly resolution 217 A (III).

             4.  Expresses its concern about the decrease in the programme and project implementation rate for 1983 and urges the Executive Director to take all necessary steps to improve the implementation rate in 1984 and future years and to report to the Governing Council at its thirty-second session on progress achieved, on obstacles, and on measures to be taken towards improving programme and project implementation rate for 1983 and urges the Executive Director to take all necessary steps to improve the implementation rate in 1984 and future years and to report to the Governing Council at its thirty-second session on progress achieved, on obstacles, and on measures to be taken towards improving programme and project implementation and monitoring;

             5.  Takes note with appreciation of the report of the Executive Director on the evaluation activities of the Fund (DP/1984/33), endorses the approach to future evaluation activities outlined therein and the need for training in evaluation at all levels, encourages increase in these activities, and notes that a report will be made to the Governing Council at its thirty-third session on the comparative results of past evaluations, according to the major work-plan categories, including activities related to women, as requested in paragraph 7 of section I of Council decision 83/17 of 24 June 1983;

            6.  Expresses its appreciation for the reports of the Executive Director on programme planning (DP/1984/34) and programming procedures (DP/1984/35 and Corr.1) and, taking into account the views expressed by Governing Council members, requests the Executive Director to further improve programme planning and programming procedures;

            7.  Expresses its appreciation for the report of the Executive Director on the programmes of the regional and interregional demographic training and research centres (DP/1984/41), supports continued assistance to such centres, taking into account the particular needs of the centres located in Africa south of the Sahara, and requests the Executive Director to provide a progress report to the Governing Council at its thirty-third session on the extent to which these centres have incorporated the principles related to funding and programming outlined in his recommendation (DP/FPA/PROJECTS/REC/8) and including steps taken by such centres to achieve self-reliance;

            8.  Requests the Executive Director to strengthen his efforts to reduce, as appropriate, the proportion of assistance from the Fund allocated to intercountry activities and to provide a report to the Governing Council at its thirty-third session, clarifying the definition of intercountry activities and reviewing the possibility of a revision of the definition and the target;

            9.  Expresses its appreciation to all donors to the United Nations Fund for Population Activities, and urges all countries that are able to do so to increase their contributions to the Fund;

             10.  Also urges Governments to make payments of their contributions to the Fund as early as possible;

            11.  Approves United Nations Fund for Population Activities assistance to the large-scale country programmes or projects for:  Central African Republic, China, Dominican Republic, Peru, Togo, Viet Nam and Zambia (DP/FPA/PROJECTS/REC/9-15 and DP/FPA/PROJECTS/REC/9-15/Corr.1);

II

Taking note of the report of the Executive Director of the United Nations Fund for Population Activities on Fund strategy for support of contraceptive research (DP/1984/36),

            1.  Approves the general principles outlined in section I of that report;

            2.  Decides that the level of the Fund's contribution to the Special Programme of Research, Development and Research Training in Human Reproduction of the World Health Organization should be fixed at $2 million for 1985;

            3.  Approves the strategy for funding contraceptive research set forth in paragraph 19 of the report of the Executive Director;

            4.  Requests the Executive Director to submit to the Governing Council at its thirty-second session a brief report on the results of the recommendations of the Policy and Coordination Committee of the Special Programme, together with a recommendation for the level of UNFPA funding for that Programme for the period 1986-1989;

III

Expressing its appreciation for the update of the review and reassessment of the programme of the United Nations Fund for Population Activities and the work plan for 1985‑1988, contained in the report of the Executive Director (DP/1984/31), noting the request for approval authority also contained therein (paras. 55-59), and commending the Executive Director for his cautious approach in forward planning.

1.  Approves the update of the review and reassessment contained in the report of the Executive Director and the principles listed therein, as well as the work plan for 1985-1988, on the understanding that the Executive Director will limit approval of projects to available resources, and also approves net additional approval authority in accordance with the work plan in the following amounts:

(a)  For 1984, an additional $3.8 million to bring the total for 1984 to $142 million;

            (b)  For 1985, $48.4 million to bring the total for 1985 to 100 per cent of the 1985 level or $152 million;

             (c)  For 1986, $44.9 million to bring the total for 1986 to 75 per cent of the 1985 level or $114 million;

             (d)  For 1987, $41.5 million to bring the total for 1987 to 50 per cent of the 1985 level or $76 million;

            (e)  For 1988, $38 million or 25 per cent of the 1985 level;

2.  Expresses its appreciation for the report of the Executive Director on the status of financial implementation of Governing Council-approved country programmes and projects of the United Nations Fund for Population Activities (DP/1984/32), and requests that similar reports be provided in future years as an annex to the work plan and request for approval authority;

3.  Further requests the Executive Director in the next work plan to report on intercountry activities by work-plan categories, noting constraints encountered in achieving the 25 per cent target set for intercountry programme activities;

IV

            Noting that over the past decade changes have taken place in the perception of the relationship between population issues and social development,

            Also noting that active intergovernmental guidance in the formulation of policy guidelines for population programmes is required in view of the increased dimension and interdisciplinary nature of these programmes,

            Noting further the suggestions and recommendations from several intergovernmental conferences and meetings in the context of preparations for the International Conference on Population, to be held at Mexico City from 6 to 13 August 1984, on the role of the United Nations in population activities, with particular reference to the strengthening of the activities of the United Nations Fund for Population Activities (DP/1984/INF/4),

            1.  Requests the Executive Director of the United Nations Fund for Population Activities to report to the Governing Council at its thirty-second session on the implications of the recommendations of the International Conference on Population for the activities of the Fund within its existing mandate;

            2.  Invites the Secretary-General, subsequent to the International Conference on Population, to take into account the views of the Governing Council in the study and examination of ways and means to ensure the more effective delivery of population assistance by the United Nations system;

V

            Recalling resolution 367 (XIV), adopted on 27 March 1979 by the Conference of Ministers of the Economic Commission for Africa, k/ by which the Conference of Ministers, inter alia, requested the Executive Secretary of the Commission to initiate negotiations with the host Governments to modify the agreements governing the Regional Institute for Population Studies at Accra and the Institut de formation et de recherche demographiques at Yaounde to make them regional in character and to enable all the countries served by the institutes to take a full part in the management and financial support of those institutes,

            Recalling further General Assembly decision 37/444 of 21 December 1982, by which the Assembly approved the new statutes of the two institutes,

            Taking note of the generally expressed need by the Demography Committee of the Joint Conference of African Planners, Statisticians and Demographers for facilities for middle-level training,

             Aware of the continued need of African countries for demographers and expertise to ensure the integration of population variables in African development planning,

            Taking note of the precarious financial state of the Institut de formation et de recherche demographiques due t the insufficiency and irregularity in the receipt of contributions from the member States consequent to regionalization,

            Taking note also of the issues raised by United Nations Fund for Population Activities evaluation missions and the efforts being made to resolve them,

Concerned about the reduction in UNFPA funding of the training institutes and the poor prospects for future funding of the institutes,

             Conscious of the economic crisis of unprecedented proportions which the African countries are experiencing, the efforts they are making to overcome this crisis and the need of those countries for increased international support,

            1.  Takes note with appreciation of the support extended to the African institutes by the United Nations Fund for Population Activities;

__________

     k/ See Official Records of the Economic and Social Council, 1979, Supplement No. 15 (E/1979/50), part two, sect. D.

            2.  Requests the Executive Director of the Fund to provide adequate financial support to the Regional Institute for Population Studies and the Institut de formation et de recherche demographiques to enable them to continue to operate effectively;

             3.  Urges African Governments to strive for increased contributions to the institutes, in particular prompt payment of their assessed contributions in order to enable the institutes to be self-supporting in the near future;

            4.  Requests the Executive Director of the Fund to submit a report to the Governing Council of the United Nations Development Programme at its thirty-third session on the steps being taken to transfer the responsibilities for the activities of the institutes to participating member States;

VI

            Having considered the report of the Executive Director of the United Nations Fund for Population Activities on the inclusion of Fund deputy representatives and limited core staff in the regular manning table (DP/1984/38 and Corr.1), and the comments of the Advisory Committee on Administrative and Budgetary Questions thereon (DP/1984/40) and the proposed amendments to the Financial Regulations of the Fund (DP/1984/72),

            1.  Requests the Executive Director of the United Nations Fund for Population Activities in preparing the budget of the Fund for the biennium 1986-1987, to include all international and local staff in headquarters and in field offices, without prejudice to a final decision by the Governing Council at its thirty-second session on the appropriate format;

            2.  Decides that the Governing Council, when considering the budget of the Fund for the biennium 1986-1987, shall also consider if and to what extent field posts should be established on a permanent or temporary basis and the criteria which should be applied in determining those deputy representative and senior adviser on population posts to be proposed for inclusion in the regular manning table, taking into account the recommendation of the Advisory Committee on Administrative and Budgetary Questions thereon;

            3.  Notes the intention of the Executive Director to prepare a detailed implementation plan and revised manning table to be included in the document which he has been requested to prepare on the Fund's basic manpower requirements for consideration by the Governing Council at its thirty-second session;

            4.  Approves the amendment to regulation 16.3 of the Financial Regulations of the Fund, relating to the submission of annual accounts to the United Nations Board of Auditors;

            5.  Notes the amendments to the annex to the Financial Regulations of the United Nations, made by the General Assembly in its decision 38/408 of 25 November 1983, concerning additional terms of reference governing the audit of the United Nations, and notes that these will consequently be reflected in the information annex to the Financial Regulations of the Fund;

            6.  Requests the Executive Director to revise the Financial Regulations of the Fund incorporating the amendments thereto set out above;

VII

            Having considered the audited accounts of the participating and executing agencies for the year 1982 (DP/1984/39),

            Noting that the audited accounts of the participating and executing agencies of the United Nations Fund for Population Activities for 1982, and those for prior years, have not been accompanied by narrative audit reports,

            Considering that actions taken as a result of past decisions of the Governing Council in connection with the audit reports of participating and executing agencies of the United Nations Development Programme would be equally appropriate in the case of the Fund,

            1.  Emphasizes the importance which the Governing Council attaches to receiving narrative audit reports which disclose the results of audits that are sufficiently wide in scope to cover those areas which the Council has identified in its previous decisions, including, in particular, the audit of the effectiveness of financial management;

            2.  Requests the Executive Director of the United Nations Fund for Population Activities to bring the present decision, and the views expressed by the Budgetary and Finance Committee in the course of its discussion of this matter, to the attention of the Panel of External Auditors and of the administrations of the participating and executing agencies, and to report to the Governing Council on their reaction;

            3.  Further requests the Executive Director to provide annually an oral report to the Budgetary and Finance Committee in regard to the Fund's annual audit as submitted to the Fifth Committee of the General Assembly and the response of the Fund to such audit.

                                                                                                                          33rd meeting

                                                                                                                       29 June 1984